Privacy Policy for PrepNova

Introduction

PrepNova ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how our Chrome extension collects, uses, discloses, and safeguards your information when you use the PrepNova application available at prepnova.app and through the Chrome Web Store.

Please read this Privacy Policy carefully. By installing and using PrepNova, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Information You Provide to Us

Account Information

• Email address
• Name (if provided)
• Profile information
• Account preferences and settings

User-Generated Content

• Study materials you upload or create
• Notes and annotations
• Practice questions and answers
• Study schedules and progress data
• Syllabus information

Information Collected Automatically

Usage Data

• Extension usage patterns and frequency
• Features accessed and time spent
• Study session duration and completion rates
• Performance metrics and quiz results

Technical Data

• Browser type and version
• Operating system
• Device information
• IP address (anonymized)
• Extension version
• Error logs and diagnostic data

Information from Third-Party Sources

OAuth Authentication

If you sign in using Google or other third-party services, we receive basic profile information (name, email, profile picture) as permitted by that service

How We Use Your Information

We use the collected information for the following purposes:

Primary Functions

• Provide Core Services: Enable study material analysis, quiz generation, and progress tracking
• Personalization: Customize your learning experience based on your study habits and preferences
• Storage and Sync: Save your study materials and progress across devices
• Performance Analysis: Track your learning progress and provide insights

Service Improvement

• Analyze usage patterns to improve features and user experience
• Develop new features based on user needs
• Debug and fix technical issues
• Conduct internal research and analytics

Communication

• Send service-related notifications and updates
• Respond to your inquiries and support requests
• Provide important information about changes to our service
• Send optional educational content (with your consent)

Legal and Security

• Comply with legal obligations
• Protect against fraudulent, unauthorized, or illegal activity
• Enforce our Terms of Service
• Protect the rights and safety of PrepNova, our users, and others

Data Storage and Security

Storage Locations

• User data is stored on secure cloud servers
• Local storage may be used for caching and offline functionality
• Study materials are encrypted during transmission and at rest

Security Measures

We implement industry-standard security measures including:

• SSL/TLS encryption for data transmission
• Encrypted storage of sensitive information
• Regular security audits and updates
• Access controls and authentication requirements
• Secure backup systems

Data Retention

• Active account data is retained for as long as your account is active
• Deleted data is permanently removed within 30 days
• Anonymized usage data may be retained for analytics purposes
• You can request complete data deletion at any time

Information Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

Service Providers

We work with third-party service providers who assist us in operating our extension:

• Cloud hosting providers
• Analytics services
• Authentication services
• Customer support tools

These providers have access only to information necessary to perform their functions and are contractually obligated to protect your data.

Legal Requirements

We may disclose your information if required by law or in response to:

• Valid legal requests from authorities
• Court orders or subpoenas
• Protection of our legal rights
• Investigation of potential violations
• Protection of personal safety

Business Transfers

In the event of a merger, acquisition, or sale of assets, user information may be transferred. We will notify you of any such change and any choices you may have.

With Your Consent

We may share your information for any other purpose with your explicit consent.

Your Rights and Choices

Access and Portability

• View all personal data we have collected
• Export your study materials and progress data
• Request a copy of your information in a portable format

Correction and Update

• Update your account information at any time
• Correct inaccurate personal data
• Modify your preferences and settings

Deletion

• Delete your account and associated data
• Remove specific study materials or data
• Request complete erasure of your information

Opt-Out Options

• Disable optional data collection in settings
• Unsubscribe from promotional communications
• Limit analytics tracking
• Revoke third-party authentication permissions

Data Download

You can download your data at any time through your account settings. We will provide your information in a structured, commonly used format.

Cookies and Tracking Technologies

PrepNova uses the following technologies:

Essential Cookies

Required for basic functionality:

• Authentication and session management
• Security features
• User preferences

Analytics

• Usage statistics and performance metrics
• Feature adoption and user behavior
• Error tracking and debugging

Optional Tracking

• Marketing and advertising (with consent)
• Third-party analytics (can be disabled)

You can control cookie preferences through your browser settings and our extension settings.

Chrome Extension Specific Permissions

PrepNova requests the following Chrome permissions:

Storage

• Purpose: Save your study materials, progress, and preferences
• Access: Local storage for offline functionality and sync storage for cross-device access

Active Tab

• Purpose: Analyze web content for study material extraction
• Access: Only when you explicitly use extraction features

Identity (Optional)

• Purpose: Enable Google Sign-In for easy authentication
• Access: Basic profile information only

Notifications (Optional)

• Purpose: Remind you of study sessions and deadlines
• Access: Only if you enable this feature

We do not access any data outside of what is necessary for these specific functions.

Third-Party Links and Services

PrepNova may contain links to external websites or integrate with third-party services. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Children's Privacy

PrepNova is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately, and we will take steps to delete such information.

Users between 13 and 18 should have parental consent before using PrepNova.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

For users in the European Economic Area (EEA), we comply with GDPR requirements for international data transfers.

California Privacy Rights (CCPA)

California residents have specific rights under the California Consumer Privacy Act:

Right to Know

• Categories of personal information collected
• Sources of personal information
• Business purposes for collection
• Categories of third parties with whom we share information

Right to Delete

Request deletion of personal information we have collected

Right to Opt-Out

Opt-out of the sale of personal information (Note: We do not sell personal information)

Right to Non-Discrimination

We will not discriminate against you for exercising your CCPA rights

To exercise these rights, contact us at privacy@prepnova.app

European Privacy Rights (GDPR)

If you are in the European Economic Area (EEA), you have the following rights:

• Right of Access: Obtain confirmation of data processing and access to your data
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Limit how we use your data
• Right to Data Portability: Receive your data in a structured format
• Right to Object: Object to processing of your data
• Right to Withdraw Consent: Withdraw consent at any time

To exercise these rights or lodge a complaint with a supervisory authority, contact us at privacy@prepnova.app

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the new Privacy Policy in the extension
• Sending an email notification (for significant changes)
• Displaying a prominent notice in the extension

Your continued use of PrepNova after changes are posted constitutes acceptance of the updated policy.

Data Breach Notification

In the unlikely event of a data breach that affects your personal information, we will:

• Notify you within 72 hours of discovering the breach
• Inform you of the nature of the breach
• Describe the steps we are taking to address the issue
• Provide recommendations for protecting your information

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

• Email: privacy@prepnova.app
• Website: https://prepnova.app/privacy
• Support Portal: https://prepnova.app/support

We will respond to all requests within 30 days.

Compliance and Certifications

PrepNova is committed to maintaining compliance with:

• General Data Protection Regulation (GDPR)
• California Consumer Privacy Act (CCPA)
• Chrome Web Store Developer Program Policies
• Children's Online Privacy Protection Act (COPPA)

Consent

By using PrepNova, you consent to this Privacy Policy and agree to its terms. If you do not agree with this policy, please do not use our extension.